How can you get things done? Here are 7 top ways to manage multiple projects.
Juggling the balls in the air requires a certain set of skills. The most important thing is how many balls can you juggle together into the air without dropping any? Multitasking is the challenge.
These statements offer a good example. You need to manage multiple projects simultaneously if you want to be able to handle them all. It is important to understand how to manage multiple projects.
Why is it important that multiple projects are managed?
Today’s scenario is one where most people are involved in multiple projects at once. I can assure you that no project manager has the luxury of managing only one project at a given time. Now, think about yourself. Do you have to manage multiple projects at work? Are you able to complete your project tasks on time if yes? If you struggle to manage multiple projects, you are in the right column. This column will show you how to handle multiple projects.
We are expected to manage multiple projects at work and deliver the results efficiently. It’s not easy to do. My experience shows that managing multiple projects is not something you can learn overnight. To master it, you must practice a lot. Assessing yourself is the first step. i.e. How many projects should a project manager manage to manage? It is important to be able to manage a variety of projects at once. You should know your limits and not try to push yourself beyond them. These are some tips and suggestions that I have compiled to help you master the skills of managing multiple projects simultaneously.
How do you manage multiple projects at work?
Here are 7 top tips to help you manage multiple projects at work.
1) Prioritize your projects
a). Let’s see how to organize work projects. In one column, list all ongoing projects. Draw four more columns with the heads: Due time for each project; Project Tasks; Time expected by tasks; Actual Time Taken, as shown in figure 1.
Respectful time for the project
Project tasks take up time
Actual Time Taken
Figure 1: Project to do table
This matrix is invaluable. This matrix will not let you forget about any ongoing projects/project tasks and will always remind of – what all projects you are working on; what projects are in progress; Are your project tasks being completed as planned and so forth.
How to manage multiple tasks at work with proper scheduling
It is always a good idea to break down projects into manageable tasks. Break down your daily projects into smaller chunks and give yourself a time frame for each task. As a precaution, it is a good idea to allow for a buffer of 15 to 20% for each task. For example, if a task takes 60 minutes to complete, you should allow 75 minutes for this task. However, this relaxation should not slow down the speed of your task. This cushion will help you to deliver your projects on-time, regardless of any unplanned or unavoidable distractions.
You will also find the last column, “Actual Time Taken”, in this table. This will help you keep track of your progress in case of conflict.